Scope the service
Determine the best ePosterboard solution for the conference needs.
ePoster Session & Content Management
Manage the event from planning to presentation.
We provide knowledgeable and experienced planners to guide you through all phases of the conference planning process. We will make creating and presenting an ePoster a seamless process for you and your presenters.
Pre-Conference Logistic Planning
Make the plan work in the room.
A visual planning path keeps the venue, floor plan, sessions, and presenter assignments moving together.
Before the event, the ePosterBoards team helps organizers map the room and prepare the session.
For Boston regional events, technicians can meet with the organizer at the venue. For more remote event sites, our technical staff will utilize conference calls and video images to remotely map the event space.
Survey the venue
Review floor plans, space, electrical, and internet capabilities.
Shape the sessions
Optimize the ePoster sessions and schedule with the organizer.
Prepare the list
Build the presenter and ePosterboard assignment list.
View the full planning checklist
- 01Determine the best possible ePosterboard solution based on your conference needs
- 02Review logistics requirements based on the venue
- 03Review meeting room and trade show space requirements (floor plans)
- 04Evaluate venue electrical and internet capabilities
- 05Assist organizer in design of the floor plan layout based on meeting room space requirements
- 06Work with the organizer to optimize ePoster sessions and schedule
- 07Create ePoster marketing collateral for the organizer to use on their event website, signage and/or program book
- 08Work with the organizer to build the presenter/ePosterboard assignment list
Presenter Communications and Content Management
Poster management sequence.
We offer comprehensive management services from collection and review through the live poster session.
01
Collect
Presenters bring their files electronically or upload them ahead of the event.
02
Review
The team sorts content, checks compatibility, and formats presentations.
03
Guide
Custom kiosk menus and action buttons make presentations easy to navigate.
04
Support
On-site technicians assist presenters and attendees throughout the session.
View the full content management service list
- 01
Presenters can upload their presentation through the ePoster upload page on our website. All content will be reviewed and formatted prior to the event.
- 02
Presenters can also bring their ePoster electronically to the event on their own device (i.e. flash drive) for on-site upload. ePosterBoards technicians can assist with last-minute updates to their presentations.
- 03
Technicians will review each presentation for formatting compatibility and organize the files by assigned ePosterboard.
- 04
The ePosterBoards staff will work with event organizers to custom-design an interactive kiosk menu with requested ePoster information, conference graphics/logos, and sponsor information.
- 05
The ePosterBoards staff will embed standardized action buttons into all ePosters in the kiosk, allowing presenters and attendees to navigate presentations easily.
- 06
Kiosk direction signs will be attached to the monitors to help attendees use the kiosks, and attendees can view ePoster presentations through a self-serve menu throughout the event.
- 07
We provide templates for creative ePoster theming and design.
- 08
For multiple sessions, ePosterboard technicians will switch presentations at the correct times for each session.
- 09
A dedicated team of event professionals and technicians, including an ePoster help desk, will support presenters and attendees throughout the event with technical troubleshooting and presentation assistance.
Dedicated technicians stay with the session.
On-site support
Designed for presenters and attendees.
The ePosterBoards staff will be on-site for the duration of the conference to manage the ePosters sessions and provide formatting assistance to the presenters.