Welcome to the 17th Annual Scale Expo 2025 Poster Presenter Community Site!
Overview
In order to be prepared for the research expo, students will want to make sure they complete all of the steps in the following checklist:
Fill out the project information survey by Monday, December 16th, 2024 at 12:00 PM Noon Boston/Bogota Time (EST) (ZLC/LCL 18:00; NISCI 01:00AM Friday) deadline.
Download the Poster Template for YOUR program and setup up YOUR static poster and poster recording.
Submit both files by Wednesday, January 8th, 2025 at 5:00 PM Boston/Bogota (EST) (ZLC/LCL 23:00; NISCI 06:00AM Tuesday) deadline.
Checklist of items to complete
click on each photo to jump to the corresponding section
DOWNLOAD YOUR PROGRAM’S TEMPLATES
Students must share their draft Poster and Title with their advisor and company sponsor. Poster title must be approved by all parties prior to submitting. The poster title does not need to match the final paper title to be submitted in May.
Deadline for students to submit final poster titles and information:
Wednesday, January 8th, 2025 @ 12:00 PM ET (Boston, MA, USA Time)
Link to submit final poster titles and other project information*: https://www.surveymonkey.com/r/SCALE2025
*Submitted information includes:
Final poster title (absolutely no changes allowed after survey form submission on December 16th)
Project Categories (indicate primary category and 1 or 2 additional categories)
A 2-3 sentence Executive Summary describing the project
Note: Only ONE survey response per team and ONE final poster submission upload per team. Students should coordinate within their team to identify which team member is responsible for submitting the survey and uploading the final poster.
CLICK AND DOWNLOAD YOUR PROGRAM’S TEMPLATE BELOW:
Review
Click to download the guidelines and instructions
WHAT IS AN EPOSTERBOARD?
ePosterBoards are the future of poster presentations! One board consists of a large format, 48-inch flat panel monitor, a stand, a touchscreen Surface tablet, and assorted cables.
Event Details/Agenda:
Date/Time:
Thursday, January 23th, 2025: 4:00pm - 7:30pm EDT
Venue: The poster session will take place at: MIT Samberg Conference Center,
50 Memorial Dr, 7th Floor, Salons M, I, T, Cambridge, MA USA
Check in at ePB help desk:
(A) Group presenters- 3:00 pm
(B) Group presenters - 3:30 pm
MAKE THE MOST OUT OF YOUR EPOSTER PRESENTATION
Formatting Guidelines
Formatting Guidelines
Click on the link to the left of the screen to review event guidelines tutorial videos
Important Items to Note:
Slide Size: 40.97 x 23.04
Font Size: 28 pt or larger
Save file as Poster#.Poster Group Name
please view the Technical Webinar below
Submit
Video Presentation:
In addition to your final poster, you will also be required to submit a video presentation.
Description:
2-3 minute video presentation to introduce the project and summarize preliminary findings to date. The 2-3 minute video should be engaging - as if speaking to an audience - and emphasize the main takeaways, including applicability, innovation potential, and managerial insights of the project.
Please make sure video files are submitted as a .mp4, .mov, or .mpeg file
Click the button below to download tips on recording your video:
ePoster Video Tips
Whatever it is, the way you tell your story online can make all the difference.
2. Follow Formatting Guidelines to ensure your poster meets the following requirements:
Submit Two Files:
1) Your Poster Recording, which should be about 2-3 minutes
2) Your Static Poster, which will be presented live on the day of the event
3. Ready to Submit?
Posters are due by: January 8th, 5:00 PM Boston/Bogota (EST) (ZLC/LCL 23:00; NISCI 06:00AM Tuesday)
Use the Orange Link to move to the Submission Website to Upload your File
Prepare
ePosterboards Videos
Watch ePosterboards Videos
Watch ePosterboards Videos to learn how to format your ePoster and learn how to use an ePoster Template
Find Poster Assignment/Session Schedule
Click on the black button on the left hand side of the screen to an interactive poster assignment sheet. Note the login days and times.
Check In at your assigned date/time
Check-in at the Technical Support Help Desk during the following times:
(A) Group presenters- 3:00 pm
(B) Group presenters - 3:30 pm.
Remember to submit your ePoster and Video to the deadline above.
Bring a backup of your ePoster on a thumb drive.
Test your ePoster at your assigned station, if you are having difficulties, please let us know so we can help.
